LAZARSKI UNIVERSITY LIBRARY REGULATIONS
TASKS AND ORGANIZATION OF THE LIBRARY
- The Library accomplishes tasks specified in legal regulations that Lazarski University has to comply with. Its main activity is providing Lazarski University faculty, staff and students with information services and developing information resources adequate to the research and didactic profile and needs of the University.
- The head of the Library is its Director, subordinate to the Rector. The Director is responsible for the supervision of the whole Library and Information System of Lazarski University, co-operates with its users and defines tasks for individual posts in the Library.
- The Director of the Library
- is the Library employees’ direct superior
- is a member of the Library Council and calls its first meeting
- initiates the Library development directions and presents suitable conclusions and projects to the University authorities
- submits a draft of the Library material and financial plan and the Library annual report
- is responsible for the appropriate work organization in the Library and ensures necessary resources.
- The employees of the Library hold posts in accordance with the directive of the Minister of Science and Higher Education specifying posts, qualifications and remuneration of library employees and workers dealing with scientific documentation and information.
- To accomplish the Library tasks the Director of the Library can appoint task teams, accomplish some of the tasks in co-operation with other libraries, define activities to be outsourced etc.
- On a daily basis, the Library introduces and announces changes and improvements, which are intended to facilitate access to its resources or as an reaction to unpredictable occurences. In principle, they are not included in the Regulations.
GENERAL RULES OF ACCESS TO THE LIBRARY
- The Library can be used by students and employees of Lazarski University and other people. Everybody who uses the Library in accordance with the present Regulations is hereinafter called a Reader.
- Access to the Library is offered to everybody who:
- possesses a library card
- is ready to comply with the present regulations.
- The use of the Library is free of charge, except for circumstances specified in Chapter III points 10 and 16, and Chapter IV point 10.
- Readers are obliged to take care of the materials made available by the Library.
- Readers are obliged to check the state of a volume being used or borrowed and to immediately report any possible damage to the librarian. Failing to do that may result in holding them responsible for this damage.
- The Library is a silence zone. It is forbidden to talk loud, use all kinds of players and make telephone calls. Earphones are conditionally permitted.
- The Director can deprive a Reader not complying with the present Regulations of the right of access to the Library, or limit the number of books that can be borrowed.
- The Library provides access to the Internet for educational purposes and players to be used on site to study materials on electronic storage devices as well as the possibility to photocopy paper materials for a fee and print the results of search and copy the results of search onto the Reader’s own electronic device free of charge.
MAKING THE LIBRARY MATERIALS AVAILABLE
- The Library service points are the Reading Room Desk and the Circulation Desk.
- Before entering the Library, Readers should leave their overcoats and umbrellas in the cloakroom. It is forbidden to bring food and drinks to the Library, except for bottled water.
- Having entered the Library, for the time of staying in it, a Reader immediately registers by inserting the library card to the reading device at the Reading Room Desk .
- The Reading Room book collection is generally available only on site. Access to it is open, The Library can make some open access material excluded from free use because of technical conditions, big demand for it or a teacher’s request to include it temporarily in the reserve collection. The Reading Room has a storeroom from which materials (mainly books published before 2002 and archival volumes of periodicals) can be made available to Readers on request.
- The Library has a lending collection, books from which circulate (i.e. can be borrowed for use outside the Library). There may be some other collections or deposits, subject to special regulations. The Reading Room Books may qualify as short-term loan items. Books under direct care of the librarian and academic courspacks, are also excluded from free use, but can be delivered to the Reading Room and consulted on the presmises of the Library. Borrowing and returning of library items is electronically registered.
- Journals, magazines, newspapers as well as doctoral, master’s and bachelor’s theses cannot be borrowed for use outside the Library. Doctoral, master’s and bachelor’s theses cannot be photocopied. The theses are fetched to the Reading Room one day after ordering, but not on Saturday and Sunday, and not earlier than at 12. They can be kept for the Reader up to a month. Some theses and dissertations are available online through the Library catalogue.
- The catalogue of the Library specifies each volume’s location in the Library collections and – in case of material that can be borrowed – the deadline for its return.
- Selected books, especially strictly scholarly ones that are necessary for the work of an organizational unit of the University, can be kept in that unit after reaching an agreement on that with the Director of the Library. The unit will do its best to make the books available for the whole University community as if it were in the Reading Room, and they can be borrowed in compliance with general regulations, being fetched to the Reading Room one day after ordering, but not on Saturday and Sunday, and not earlier than at 12.
- Users from outside Lazarski University, including course participants mentioned below, point 12, can borrow material against a deposit. The amount to be paid is specified in the fee list announced by the Library Director annually as an annex to the present Regulations. Such users have also the right of on-site access to the database that Lazarski University has been licensed to use, unless the license conditions are different. The deposit needs not be paid by Readers who have a valid library card from the Warsaw Public Library at Mokotów borough.
- When applying for a library card, activation of the Library lending account, or for a database password, it is necessary to show a valid student ID to your librarian, or – in case of Lazarski employees – a valid ID, passport or an employee’s ID, and fill in a sign-in form containing the Reader’s personal data necessary to identify their organizational unit, their telephone number and email address, and pledge to comply with the Regulations of Lazarski University Library.
- Readers who have the valid student ID or the library card have to log into the library system, make the order, watch the account and eventually borrow and return books.
- The library card can be issued to persons participating in courses organized by Lazarski University, as long as the course termination date is confirmed. In justified cases the library card can be substituted by a certificate issued by an appropriate administrative unit of Lazarski University confirming that a person is staying at Lazarski University as a teacher, student or resident.
- When applying for a library card, the applicant accepts the rules of processing personal data determined in the Statute of Lazarski University, § 53 point 7.
- With the termination of employment, studies or residence, it is necessary to obtain a confirmation that all the books have been returned to the Library and submit it to the appropriate organizational unit of Lazarski University.
- The Library issues and activates an electronic library card after a Reader pays an adequate fee. Users from outside the University are issued a card for the period of one calendar year and its validity can be prolonged after a new fee is paid for the next period.
- An activated electronic library card or student’s ID cannot be lent to anybody. The use or an attempt to use an electronic library card by an unauthorized person results in deprivation of that person and the owner of that card of the right to use the Library, except for point 18.
- A Reader is obliged to immediately notify the Library about the loss or theft of their electronic library card. If an attempt to use such a card takes place after its owner has notified the Library about the loss, the sanctions mentioned in point 16 are not imposed on them.
- If a Reader loses an activated library card or a student’s ID, it is deemed that the books registered on their account as borrowed and returned are in agreement with the actual state of the account. Transactions registered after the notification of the Library about the loss of a card do not hold a Reader responsible.
- E-learning students can remotedly sign up for the Library membership. Books can be sent to them by mail. The procedures which apply are web site mediated. Books to be returned can be sent to the Library by mail. In exceptional cases, all readers can receive the ordered books by mail. There is a book drop located next to the University building entrance to facilitate book return.
- The Library welcomes all libraries (excluding those located in Warsaw) to open up an account and borrow books for their own readers. No other forms of Interlibrary Loan are practiced.
- The Library will borrow books for its Readers from other libraries outside Warsaw. The procedures may vary from institution to institution.
DETAILED RULES OF BORROWING BOOKS
- The basic number of books that can be borrowed at a time is maximum three volumes for a period of up to 30 days.
- Students working on their master’s theses (from the beginning of the last year of studies), students of the last semester of bachelor’s studies and Readers who have certificates confirming the completion of a minimum 10-hour IT skills course or a similar course, can borrow five volumes for a period of 30 days.
- The Director of the Library can give a Reader the rights mentioned in point 2 if they are extraordinarily disciplined and active, put forward desiderata, take part in the work of the Library, etc. or – based on the Rector’s decision – because of their extraordinary reading achievements. The rights apply to members of the Honours Programme as well.
- Lazarski University faculty members are entitled to borrow 20 volumes for a period of 90 days and to request books from the Reading Room collection to be reserved for their work in the Reading Room the following day. The Rector can decide to increase the number of volumes for a faculty member who works on an urgent research task or contributes substantially to Lazarski University position. In justified cases it is possible to borrow books from the Reading Room collection for a short period. The book should be returned straight after it has been used, in time agreed with a librarian on the same day when it was borrowed.
- A librarian can decide to lend a book from the Reading Room collection for the night-time or a holiday. In such a case a book can be borrowed just before the Library is closed and must be returned in time agreed with the librarian. These practices cannot impair library materials’ availability to the other users.
- In case of the Readers’s intention to continue working on a specific item, the Librarian on duty in the Reading Room has the discretion to take a decision and they either order a Reader to return the book, or prolong the deadline and enter the decision into the electronic system of the Library.
- A Reader can apply for a prolongation of the deadline for book return but an appropriate request must be made no later than on the day when the book should be returned. A request to prolong the deadline for book return can be submitted to the Library via the telephone, an electronic mail system, or online. Such renewal can be made twice. This proviledge does not apply with Interlibrary Loan.
- The Library can shorten the standard period of holding a book if there is big demand for it.
- If a reader cannot show in person to pick up books ordered, a written authorization is necessary for someone else to do it. That helpful person has to be identified by an ID.
- Borrowed books should be returned at the Circulation Desk or into the Book Drop on time. If a book is not returned by the deadline set forth upon lending, a Reader’s account is blocked. From the third day (public holidays are excluded) after the deadline a Reader is charged a special fee for not meeting the deadline for book return. The amount is announced by the Director of the Library annually in the price list being the annex to the present Regulations.If the late return fee has to be paid, borrower qualifies as point 4 (above) person, and the date dues of a Reading Room book is on a next day or later, the fee is counted by days and not by hours. When the fee is paid, an account is reactivated. For a reader who has paid a late return fee three times in a row, the number of rentable volumes is limited by one volume for three months, and in the case of subsequent delays – by another volume for each.
- Books lent to libraries are borrowed be a specified date – no late hours rule applies.
- Date of shipment counts as the date of return in case of book return by mail.
- A Reader’s account is blocked if a borrowed book is damaged or lost. The Library can demand a return of the book. If the Reader cannot buy and return an identical book to the Library, its value specified by the Library must be paid off. Then, the Reader’s account is reactivated.
- The Reader is supposed to control her/his account, especially the number of items currently borrowed, and their due dates, or the validity of prolongations.
INFORMATION ABOUT THE LIBRARY USERS’ PERSONAL DATA PROCESSING PRINCIPLES
Pursuant to Article 13 par. 1 and par. 2 Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter GDPR), the Lazarski University Library informs that:
- Lazarski University based in Warsaw, postcode 02-662, 43 Świeradowska Street, is the administrator of your personal data.
- The administrator has appointed a data protection officer available on firstname.lastname@example.org.
- Your personal data are collected and processed only in order to provide library services and perform administrator’s duties resulting from Act of 27 June 1997 on libraries (Journal of Laws of 2018, item 574, uniform text).
- Your personal data shall be subject to processing in accordance with Article 6 par. 1 (b) and (c) GDPR.
- In case you are a student, your personal data are automatically transferred from the Dean’s registry to the Library information system. In other cases, the provision of your personal data is required to open the Library account. The documents necessary to open or update an account include a valid student’s ID, a citizen’s ID or passport as applicable.
- The administrator shall retain your personal data for a statutory period necessary to perform the above-mentioned tasks.
- Closing the Library account shall take place after a user settles all obligations to the Library; all obligations to the Library are subject to limitation after five years.
- Closing the library account shall result in erasure of your data from the electronic customer service system.
- Only entities authorised to have access to personal data in compliance with the provisions of the law shall be recipients of your data.
- Your personal data shall not be subject to automated processing and profiling.
- You have the right to demand that the administrator give you access to your personal data, the right to rectification, the right to erasure, the right to restriction of processing, the right to object and the right to data portability.
- You have the right to complain about the processing of your personal data to a supervisory body.
- In case the processing of your personal data results from the consent you have given, you have the right to withdraw the consent at any time.
- The provision of personal data is voluntary, however, necessary in order to perform the tasks for which they are collected. Failure to provide personal data may result in the inability to perform these tasks.
- Apart from the settlements of the present Regulations, the Library is entitled to announce detailed rules of access to the book collection, specify how new information resources can be used, etc. Readers are obliged to comply with the announced rules, and to respond to personalized correspondence.
- A Reader has the right to put forward proposals to the Director or employees of the Library and expect adequate response. These can refer to the way of lending books, the methods of work, material that is not included in the Library collections, etc.
- The Library does not take responsibility for personal belongings left on its premises.
- The carrles are intended for readers planning to work systematically and in silence on larger portions of materials, as well as for readers in small groups.
- Any reader with her/his library account activated, who is a member of the Lazarski University community, can use the carrel.
- A carrel is used after obtaining the key from the librarian. The key can be obtained on request or a carrel can be reserved for a period not exceeding ten days. This period can be extended if another user is not waiting for a carrel.
- The reader assigned a carrel and given the key is responsible for the work in the carrel and the return of the key. This person may authorize another to pick up and return the key.
- The key is returned before the Library closes. The borrowed materials from the Library collections can be left then in the carrel, with the exception of books from Reading Room, current periodicals and daily newspapers, as well as reader's own materials.
- One of the carrels is not subject to reservations.
- Using the carrels does not exclude from the obligation to apply the Reading Room regulations.
- The library does not provide data about users who are using the carrels.