LAZARSKI UNIVERSITY LIBRARY REGULATIONS

I

TASKS AND ORGANIZATION OF THE LIBRARY

1. The Library accomplishes tasks specified in legal regulations that Lazarski University has to comply with. Its main activity is providing Lazarski University staff and students with information services and developing information resources adequate to the research and didactic profile and needs of the University. 
2. The head of the Library is its Director subordinate to the Provost. The Director is responsible for the supervision of the whole Library Information System of Lazarski University, co-operates with its users and defines tasks for individual posts in the Library.
3. The Director of the Library is the direct superior of the Library staff, sits on the Library Council and convenes its first meeting initiates the Library's development directions and submits relevant proposals and projects to the University authorities, submits the Library's draft material and financial plan and the annual report on the Library's activities, is responsible for the proper organisation of work in the Library and implements its budget.
4. The employees of the Library hold posts in accordance with the directive of the Minister of Science and Higher Education specifying posts, qualifications and remuneration of library employees and workers dealing with scientific documentation and information.
5. To accomplish the Library tasks the Director of the Library can appoint task teams, accomplish some of the tasks in co-operation with other libraries, define activities to be outsourced etc.
6. The library makes public all the current details that facilitate the use of its collections and resources, not listed in the Regulations. This also applies to current fees for certain Library services or special fees.

II

GENERAL RULES OF ACCESS TO THE LIBRARY

1. The Library can be used by students and staff of Lazarski University and other people.
2. Access to the Library is offered to everybody who:
   1.  possesses a library card
   2. ii. is ready to comply with the present regulations
3. The use of the Library is free of charge, except for circumstances specified in Chapter I point 8, Chapter III points 11 and 17, and Chapter IV point 10. Everybody who uses the Library in accordance with the present Regulations is hereinafter called a Reader. 
4. Readers are obliged to take care of the materials made available by the Library.
5. Readers are obliged to check the state of a volume being used or borrowed and to immediately report any possible damage to the Library employee. Failing to do that may result in holding them responsible for this damage.  
6. The Library is a silence zone. It is forbidden to talk laud, use all kinds of players and make telephone calls. Devices with headphones are conditionally permitted.
7. The Director can deprive a Reader not complying with the present Regulations of the right of access to the Library. 
8. The Library provides access to the Internet for educational purposes and players with headphones to be used on site to study materials on electronic storage devices as well as the possibility to photocopy printed materials and print the results of search and copy the results of search onto the Reader’s own electronic device free of charge*.

 

III

MAKING THE LIBRARY MATERIALS AVAILABLE

1. The Library service points are the Reading Room and the Lending Library.
2. Before entering the Library, readers must leave outer garment and umbrella in the cloakroom or on the Library hanger before entering the Reading Room. The Library is not responsible for clothes and personal belongings left on the coat rack.
3. Food and drinks, with the exception of bottled water, are prohibited.
4. Having entered the Library, for the time of staying in it, it is obligatory to insert student ID into the ID reader before entering the reading room. Another option is to immediately give library card to the Library employee for verification.
5. The Reading Room book collection is generally available only on site. Access to it is free. The Library can make free access material excluded from free use because of technical conditions of making it available, big demand for it or a teacher’s request to include it temporarily in the reserve collection. The Reading Room has a storeroom from which material can be made available to Readers on request.
6. Books and other material from the Lending Library collection can be borrowed for use outside the Library. Books and material requested by a teacher to be included in the reserve collection cannot be borrowed. Borrowing and returning of books is electronically registered.
7. Separate gifts and collections as well as books borrowed from other libraries are made available on the terms specified by the owner or donor. Books are also borrowed from the Reading Room in the short term. Books that are under the direct care of a librarian are not borrowed (see p. 4). Hire and return of cataloged materials are registered in the computer library system.
8. Current (short-term) and archival (30-day) journals can be borrowed outside the Library.
9. Doctoral, master's and bachelor's theses are available in the university's computer network. Printed diploma theses are not borrowed outside the Library. Doctoral, master's and bachelor's theses are not copied by any technique. This reservation does not apply to works made as part of validated studies, the authors of which have agreed to copy them. Works that are printouts are made available the day after the order (excluding Saturdays and Sundays) from 12 and remain at the client's disposal for a month, with the possibility of extension for the next month.
10. The catalogue of the Library specifies each volume’s location in the Library collection and – in case of material that can be borrowed – the deadline for its return.
11. Borrowing of books is carried out with a library card or ELS. Persons from outside the University, including participants in courses organised by the University, with the exception of those referred to in p. 14, may borrow books on condition that they pay a deposit. The necessity of paying a deposit does not apply to persons who present their own library card from the Public Library of the Capital City of Warsaw in Mokotów District or a Lazarski University Graduates' Club card. When applying for a library card or activating an ELS as a library card, a valid student card must be presented to the Library staff member, and in the case of employees, an ID card or passport. You can also apply for the activation of your library account by e-mail (from the e-mail address provided during the recruitment or employment process) to czytelnia@lazarski.edu.pl, stating your name, surname, album number and faculty and mode of study. In the case of employees, information on employment status will be verified with the University's Human Resources Department or dedicated IT system. Once a library account has been created, the reader is required to confirm their agreement to abide by the Library Regulations and their consent to the processing of personal data on their library account.
12. A reader with an active ELS or library card shall log in for the first time, monitor his/her account balance and make orders.
13. The right to borrow books on a general basis shall be granted to participants in courses conducted by the University for persons intending to undertake studies, as evidenced by a list submitted by the relevant unit of the University and including the date of completion of the course.
14. With the application for a library card, the applicant accepts the applicable rules on the processing of personal data.
15. When ending a period of employment, study or residency, a certificate of clearance from the Library must be presented to the relevant unit of the University.
16. For readers who do not have an ELS, the Lending Library issues and activates a library card upon payment of a fee. For those outside the University, the card is valid for one year and an annual subscription fee applies.
17. The library card or ELS activated by the Lending Library must not be surrendered to other persons. The use or attempted use of the library card by an unauthorised person results in the termination of the person's and the library card holder's right to use the Library, subject to section 19.
18. The Library must be notified immediately of the loss or theft of a library card. The sanction set out in Section 18 shall not apply to the owner of a library card if an attempt to use the card by an unauthorised person occurs after the Library has been notified of the loss of the card.
19. In the event that a Reader loses his/her activated library card or ELS, the loans and returns of books registered on his/her library account shall be deemed to match the loans and returns actually made by the Reader. Any transactions made after notifying the Library of the loss of the card shall not be charged to the Reader.
20. Students of e-learning studies can remotely join the Library. The Library also sends these students by post the ordered books for up to 90 days. Descriptions of relevant procedures are available at the University and on the Internet.
21. The library accepts the return of borrowed books by post and, in exceptional, justified cases, sends the ordered books by post to individual readers.
22. The library announces the rules according to which libraries outside Warsaw may set up an institutional account and borrow books from it. Library does not participate in other forms of interlibrary access to collections outside.
23. The library imports books for its users from libraries outside Warsaw. The mode of carrying out interlibrary orders depends on the rules adopted in these libraries.

 

IV

DETAILED RULES OF BORROWING BOOKS

1.      In accordance with Chapter III point 5, the basic number of books that can be borrowed at a time is maximum three volumes for a period of up to one month.

2. Students in the last year of MA studies and students in the last year of BA studies are entitled to 5 volumes for a period of up to 30 days. The Library Director may grant powers as in item 2 to the Readers who distinguish discipline and activity, report desiderata, participate in the work of the Library, have certificates confirming obtaining information skills, etc., or - by the Rector's decision - due to the special achievements of the Reader.

3. Medical students are entitled to borrow 10 volumes for up to 30 days

4. University academic teachers are entitled to borrow 20 volumes for up to 90 days. In agreement with the Director of the Library, the number of volumes may be increased for an employee of the University carrying out a timely research task or achieving high results in the science-metrics used by the University. Such readers also obtain favorable dates for the return of borrowed books, agreed separately with the librarian from the Reading Room, mentioned in the next section.

5. In justified cases, short-term borrowing of books from the Reading Room collection is allowed. The return should be made immediately after the book has been used, within the time limit agreed with the Library employee, if possible on the same day as the loan. Short-term rentals may not restrict access to the Reading Room's collections to other users.

6. A Library employee may also allow the borrowing of night or holiday books from the Reading Room collections; in this case, the loan takes place immediately before the closing of the Library, and the return - within the time agreed with the librarian, no later than two hours after opening.

7. In justified cases, the librarian may give a book from the Reading Room's collection for a longer period than specified in item 5. The return date is settled every hour, and in the event of a delay, a special fee for one hour of delay is applied, in accordance with point 10.

8. The reader may request an extension of the deadline for returning a book by submitting a relevant request not earlier than a week before the return date and no later than on the last day of the expiry date. As a result of the extension, a new date for returning the book is set, as if it had been borrowed again on the date of extension. Extensions can be made by yourself (online) and by email. Double extension is allowed. Institutional users (interlibrary loans) cannot benefit from extensions.

9. For the books in greater demand, return time can be shorter.

10. If the Reader cannot collect the books personally, he/she should provide to the librarian an authorization for the person who will collect the books in advance, providing the name and surname, series and number of the identity card. (or passport number) of the authorized person.

11. If the Reader is unable to collect the books in person, he/she should, in good time, provide the Library staff member with an authorisation for the person who will be collecting the books, stating the name and series and number of the identity card (or passport number) of the authorised person.

12. Borrowed books must be returned within the time limits set by the Library. Failure to return a borrowed book within the set time limit results in the blocking of the Reader's library account. After the deadline for returning a book a special fee for not returning the book on time is charged. In the case of ordinary loans this fee starts to be charged on the third day after the return deadline. The library publishes separate rates per day for late return of books from the lending library and per hour for late return of books from the reading room. The account will be unblocked upon payment of the fee.

13. All books lent to institutional users must be returned by the specified date (not counting the hours of delay).The books can be returned by a third party or, in justified cases, by post. The date of return of a book is the same as the date of dispatch. Books may also be returned via the drop box. Books returned via the book drop on the closing day of the Library will be deducted from the reader's account on the following working day.

14. The reader is responsible for the condition of the borrowed book. The Reader's account shall be blocked as soon as the Reader is found to have destroyed or lost a borrowed book. The Library has the right to request the return of a book. If the Reader is unable to purchase and hand over to the Library an identical copy or a newer edition, he/she shall return its monetary equivalent, as determined by the Library, after which the Reader's account shall be unblocked.

15. The reader is obliged to check the account balance, especially the number of borrowed books and the dates of their return, and whether the extensions have been saved in the system.

 

V. INFORMATION ON THE RULES OF DATA PROCESSING FOR PERSONS USING THE LIBRARY

According to Art. 13 sec. 1 and sec. 2 of the Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and the repeal of Directive 95/46 / EC (hereinafter: GDPR), the University Library of Lazarski University informs that:

1. The administrator which processes your personal data is the Łazarski University, 02-662 Warszawa, ul. Świeradowska 43.

2. The administrator has appointed a Data Protection Officer, who can be contacted at: iod@lazarski.edu.pl

3. Your personal data is collected and processed only to the extent necessary for the provision of library services and the performance of the Administrator's obligations under the Act of 27 June 1997 on libraries (Journal of Laws of 2018, item 574, i.e.) .

4. The basis for the processing of your personal data is art. 6 sec. 1 letter b) and c) of the GDPR.

5. If you are a student, your personal data, which are available in the University's dean's office system are automatically downloaded to the Library's IT system. In other cases, use from the Library requires providing personal data when setting up a library account. Documents necessary to set up / update an account there is a valid student ID / ID card or passport.

6. Your personal data will be kept by the Administrator for the statutory period necessary to achieve the above-mentioned purposes.

7. The user's library account is closed after the user's obligations towards the Library have been settled, all arrears towards the Library expire after 5 years.

8. Closing a library account is tantamount to removing the user's personal data from the electronic service system.

9. The recipients of your personal data will only be authorized entities to obtain personal data on the basis of legal provisions.

10. Your personal data will not be processed in an automated manner and will not be profiled.

11. You have the right to request the Administrator to access personal data, the right to rectify it, delete it or limit the processing of objections to the data being processed and the right to transfer your data.

12. You have the right to lodge a complaint with the supervisory authority in relation to with the processing of your personal data.

13. If the processing of your personal data takes place on the basis of your consent to the processing of data, you have the right to withdraw this consent at any time.

14. Providing personal data is voluntary, but necessary to achieve the goals, for which they were collected. Failure to provide data may result in the inability to achieve these goals.

 

VI.

FINAL RESOLUTIONS

1. Apart from the provisions of the Regulations, the Library has the right to announce to the Readers detailed rules of access to the collections, specify the procedure for using new sources of information, etc. These announcements are binding for the Readers. The reader must also be familiar with individual messages sent to him by the Library.

2. The reader has the right to submit requests to the Director or employees of the Library regarding the rules of sharing, the mode of work, missing library materials, etc., and expect answers.

3. The Library is not responsible for items left in the Library.